📋 PROCUREMENT SPECIALIST — NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE (NLGFC)

📍 Location: Lilongwe (with occasional travel to district authorities)
🧭 Reports To: Project Coordinator (primary); Head of Procurement, NLGFC (technical line)
💼 Job Type: 3-Year Contract, renewable annually based on performance
📋 Reference No: MW-NLGFC-563881-CS-INDV
📆 Date of Issue: August 20, 2026

BACKGROUND
The Government of Malawi (GoM), through the National Local Government Finance Committee (NLGFC), has received financing for the Governance to Enable Service Delivery (GESD) Project — GESD 2.0 (Agreement No: IDA-E6540). NLGFC intends to use part of this financing to hire a Procurement Specialist under an Individual Consultant contract.

OBJECTIVES OF THE ASSIGNMENT
The Procurement Specialist ensures all goods, works, consulting services, and non-consulting services required for project implementation are procured efficiently, transparently, economically, and in compliance with applicable procurement regulations and donor requirements.

DUTIES AND RESPONSIBILITIES
👉 Coordinate preparation and updating of the Project's Annual Procurement Plan
👉 Prepare General Procurement Notices (GPN), Specific Procurement Notices (SPN), and Solicitations of Expression of Interest (SEOI)
👉 Prepare solicitation documents — requests for bids, proposals, and quotations for goods, works, consulting and non-consulting services
👉 Manage evaluation of bids/proposals/quotations, including contract negotiation meetings
👉 Update the World Bank Procurement Tracking System (STEP) for NLGFC and Local Authorities, including seeking "No Objection" from the World Bank
👉 Ensure STEP is updated and used in real time for local authorities
👉 Prepare evaluation reports, contracts, award notices, and other procurement/contractual documents
👉 Establish and maintain procedures for receiving, inspecting, testing, and accepting goods
👉 Ensure compliance with procurement methods and prior review thresholds applicable to the Project
👉 Ensure all procurement activities follow the Financing Agreement, World Bank Procurement Guidelines/regulations, and the Government of Malawi Public Procurement and Disposal of Assets Act 2025
👉 Assist with timely payments to suppliers and consultants, and ensure contractual obligations (payment guarantees, insurance premiums, performance bonds) are met 👉 Establish and maintain a central procurement filing system (physical and electronic) 👉 Establish a performance monitoring database for suppliers and consultants, keeping it updated 👉 Prepare and submit Bid Evaluation Reports and Monthly Procurement Plan Implementation Status Reports to the World Bank 👉 Prepare and submit monthly, quarterly, and annual procurement progress reports for the PIT/Project Coordinator, submitted to NLGFC and the World Bank task team