ASSISTANT ADMINISTRATION OFFICER At Central Medical Stores Trust

VACANCY ANNOUNCEMENT@ Central Medical Stores Trust (CMST)

POSITION: ASSISTANT ADMINISTRATION OFFICER

Location: Lilongwe

INTRODUCTION
The Central Medical Stores Trust (CMST) is responsible for Procurement, Warehousing, Sales and Distribution of adequate, affordable and approved and quality medicines and medical supplies to all public health facilities in Malawi.

CMST is seeking to recruit transformative and visionary persons to support it to effectively fulfill its mandate across its establishments in Mzuzu, Lilongwe and Blantyre as follows:

ASSISTANT ADMINISTRATION OFFICER

Job Title: Assistant Administration Officer
Job Grade: MS6
Location: Lilongwe
Responsible to: Administration Officer (MS5)
Responsible for: Drivers (MS8) and Office Assistants (MS9)
No. of Positions: One (1)

Purpose of the Job

To coordinate the provision of administrative and support services required for the efficient and effective operation of the Trust.

Duties and Responsibilities

Coordinating day-to-day administrative and support services for the organisation.
Coordinating office accommodation, workplace logistics and general office administration activities.
Coordinating transport services, allocation of Office Assistants and office cleaning services.
Supervising, mentoring and appraising Office Assistants and Drivers.
Preparing duty rosters and monitoring staff performance.
Coordinating maintenance of pool and management vehicles.
Ensuring that organisational assets are adequately insured at all times.
Maintaining an up-to-dale asset register and inventory of office furniture and equipment.
Coordinating maintenance and repair of buildings, equipment and facilities.
Liaising with suppliers, service providers and contractors to ensure quality service delivery.
Supervising contractors undertaking maintenance, renovation and civil works.
Assisting in the preparation of administrative budgets, procurement plans and work plans. Monitoring utilisation of office supplies and administrative resources. Ensuring timely payment of utility bills and service charges. Promoting compliance with occupational health, safety, security and environmental standards. Preparing periodic administrative reports and maintaining accurate records. Job and Person Specifications