PROCUREMENT SPECIALIST

🟣🔴 PROCUREMENT SPECIALIST

Location: Lilongwe

NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE
Governance to Enable Service Delivery (GESD) Project – GESD 2.0
Agreement No: IDA-E6540
Individual Consultant-Procurement Specialist
No: MW-NLGFC-563881-CS-INDV
Date of Issue: 20th August ,2026

1.0 Background

The Government of Malawi (GoM) through the National Local Government Finance Committee (NLGFC) has received financing towards the cost of Governance to Enable Service Delivery (GESD) Project. The NLGFC intends to apply part of the proceeds of this financing to eligible payments under the contract for hiring Procurement Specialist on a three – year contract renewable annually based on performance and availability of financial resources or mutually agreed by both parties.

NLGFC therefore invites applications from suitably qualified and interested candidates to fill the position of Procurement Specialist at the NLGFC Offices. The terms of Reference (TORs) for Procurement Specialist areas follows:

1. The Objectives of the Assignment

The overall objective of the Procurement Specialist is to ensure that all goods, works, consulting services, and non-consulting services required for project implementation are procured efficiently, transparently, economically, and in compliance with applicable procurement regulations and donor requirements.

1. Duties and Responsibilities

The duties will include but will not be limited to:

Coordinate the preparation and updating of Project’s Annual Procurement Plan;
Prepare the General Procurement Notices (GPN), and Specific Procurement Notices (SPN), and Solicitations of Expression of Interests (SEOI), when required;
Preparation of solicitation Documents such as request For bids, request for proposals and request For quotations for goods for procurement of goods, works, consulting and non-consulting services.
Manage evaluation of bids/proposals/quotations including managing contract negotiation meetings; Updating the World Bank Procurement Tracking System for monitoring of the Project procurement activities (STEP) for NLGFC and Local Authorities including seeking “No Objection”, from the World Bank for the Procurement Plan and other stages in case of all procurements. Ensure that STEP is updated and used in real time for the local authorities; Preparation of evaluation reports, contracts, award notices and other procurement and contractual documents as required; Establish and maintain procedures for the receiving, inspecting, testing and acceptance of goods; Ensure compliance with procurement methods and prior review thresholds applicable to the Project; Ensure all procurement activities are carried out in accordance with the agreed procedures, including the Financing Agreement; the World Bank Procurement Guidelines/regulations; and Government of Malawi Public Procurement and Disposal of Assets Act 2025, where applicable; Assist in timely payments to suppliers, and consultants and also ensuring their contractual obligations such as payment guarantees, Insurance premiums and performance Bonds; Establish and maintain a central procurement filing system, and ensure all related documents are included in the respective files (physically and electronically); Establish a performance monitoring database for all suppliers and consultants, and ensure timely updates of the system; Preparation and timely submission Bid Evaluation Repots; and Monthly Procurement Plan Implementation Status Reports for submission to the World Bank. Preparation and timely submission of monthly, quarterly and annual procurement progress reports for the PIT / Project Coordinator, aligned/coordinated with the work plan, to be submitted to NLGFC and the World Bank task team monthly/quarterly/annually. 4. Qualifications and Experience