We are hiring Procurement and Grants Officer

Grant Management
• Manage end-to-end grant processes, including:
▪ Support the due diligence process for potential grantees.
▪ Assist in tracking grant deliverables and ensuring timely submission of financial and narrative reports.
▪ Help coordinate and maintain records related to grantee compliance with DFAT and DT Global
policies (e.g., child protection, fraud, PSEAH).
▪ Provide administrative support for grantee capacity-building efforts.
▪ Support organisation and support the delivery of training for grantees on financial management and
compliance requirements.
▪ Provide guidance and assistance on grant requirements and reporting to grantees and partners.

Contract Administration and Systems Management
• Effectively manage the preparation and administration of contracts, subcontracts, grant agreements and
amendments, including:
▪ Coordinating internal review and approval processes.
▪ Liaising with programme teams and finance staff as required.
▪ Ensuring fully executed agreements are appropriately filed and accessible.
• Maintain accurate contract, procurement and grants records within MITRA, including:
▪ Uploading approved procurement, contract and grant documentation.
▪ Maintaining electronic filing systems and registers.
▪ Ensuring documentation is complete, accurate and audit-ready.
• Support programme audits, reviews and compliance assessments by maintaining complete and accurate
records and responding to information requests as required.
• Identify and escalate procurement, grant and contract risks and contribute to the development of
mitigation strategies.

Provide operational support to other functions within the program or other DTG programs
and any other tasks assigned by the manager
Flexible and hybrid work arrangements will be considered for the preferred candidate, including part-time
work from home / work from office split. Amendments to the Terms of Reference may be made during the
period of engagement as required.
About the Partnerships Platform Support Unit
You will be joining a team of experienced development professionals that are committed to sustainability,
strength-based capacity development, genuine partnership, gender equality, and disability inclusive
development. We welcome applicants from all locations and encourage Pacific People to apply.
We have small ‘hubs’ in Suva, Canberra, Melbourne and Brisbane where office space can be accessed, and the
Support Unit team is predominately remote working and dotted over Australia and the Pacific.
Selection Criteria
Essential personal attributes of all Partnerships Platform Staff
▪ High degree of flexibility, resilience, with the ability to adapt quickly with proven ability to work remotely.
▪ Be open minded, keen to listen and learn and respectful.
▪ Commitment to meeting deadlines in accordance with set service level agreements.
▪ Commitment to building relationships in a team environment.
▪ Demonstrated aptitude for living and working effectively in a remote, resource constrained and crosscultural context.
▪ Understanding of and commitment to Gender Equality, Disability and Social Inclusion (GEDSI), Child
Protection, PSEAH, prevention of human trafficking, environmental protection, anti-corruption and other DFAT safeguarding policies.