🚨 JOB VACANCY: OPERATIONS ASSISTANT – JHPIEGO

📍 Location: Lilongwe, Malawi
🏢 Organisation: Jhpiego
💼 Employment Type: Full-Time
📂 Category: Local Employment
🎓 Minimum Qualification: Junior Certificate of Education (JCE)
📅 Application Deadline: 11 November 2026
🔖 Job ID: 2026-8302

🏢 ABOUT JHPIEGO

Jhpiego is an international non-profit health organisation affiliated with Johns Hopkins University. It works to strengthen healthcare systems and improve the delivery of health services.

In Malawi, Jhpiego has been collaborating with the Government of Malawi and various partners since 1999, supporting programmes in maternal, newborn and child health, family planning, and HIV/AIDS prevention and treatment.

The organisation is inviting applications for the position of Operations Assistant.

📋 KEY RESPONSIBILITIES

The successful candidate will provide administrative and records management support to the Finance, Human Resources and Procurement departments.

1. Records and Document Management

• Maintain organised physical filing systems for Finance and HR records.
• Label, classify and file documents in appropriate locations.
• Retrieve documents promptly when requested by authorised staff.
• Report missing, misplaced or damaged records to supervisors.

1. Human Resources Support

• Assist in maintaining and updating employee personnel files.
• File employment contracts, job descriptions and recruitment documents.
• Follow up on missing documentation as directed by the HR team.
• Ensure personnel records are handled confidentially and securely.

1. Finance Support

• File and organise financial supporting documents.
• Maintain financial records according to established procedures.
• Report missing or incomplete supporting documents.
• Assist with secure storage and archiving of financial records.

1. Procurement Support

• Retrieve procurement documents from archives when requested.
• Organise and maintain procurement files.
• Sort, index and archive completed procurement files.
• Ensure the safe custody and confidentiality of procurement records.

1. Confidentiality and Compliance

• Maintain confidentiality when handling employee records and financial information.
• Ensure documents are only shared with authorised personnel.
• Follow organisational policies on records management, confidentiality and information security.

🎓 REQUIRED QUALIFICATIONS AND SKILLS

Applicants must possess:

• Malawi Junior Certificate of Education (JCE) or equivalent.

Additional desirable qualifications and skills include:

• Previous experience in filing, records management or general administrative support.
• Good organisational and filing skills.
• Ability to work cooperatively with different departments.

💰 REMUNERATION AND BENEFITS

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

📄 HOW TO APPLY

Interested candidates should submit their applications through the official Jhpiego recruitment portal.

Application documents must be combined into ONE document, including:

1. Cover letter.
2. Updated CV/Resume.
3. References.

🔗 APPLY ONLINE: https://jobs-jhpiego.icims.com/jobs/8302/operations-assistant/job?mobile=false&width=1005&height=500&bga=true&needsRedirect=false&jan1offset=120&jun1offset=120&utm_source=chatgpt.com

⏳ APPLICATION DEADLINE

11 NOVEMBER 2026

⚠️ IMPORTANT NOTICE

• Only shortlisted candidates will be contacted.
• The successful candidate will undergo a pre-employment background investigation.
• Jhpiego does not charge applicants any fees during recruitment.
• Official recruitment emails will always come from an @jhpiego.org address.
• Report suspicious recruitment communications to info@jhpiego.org.

Jhpiego is an equal opportunity employer and is committed to child safeguarding standards.

📢 Share this opportunity with someone who may qualify!