📋 PROCUREMENT SPECIALIST — NATIONAL LOCAL GOVERNMENT FINANCE COMMITTEE (NLGFC)

📍 Location: Lilongwe (with occasional travel to district authorities)
🧭 Reports To: Project Coordinator (primary); Head of Procurement, NLGFC (technical line)
💼 Job Type: 3-Year Contract, renewable annually based on performance
📋 Reference No: MW-NLGFC-563881-CS-INDV
📆 Date of Issue: August 20, 2026

BACKGROUND
The Government of Malawi (GoM), through the National Local Government Finance Committee (NLGFC), has received financing for the Governance to Enable Service Delivery (GESD) Project — GESD 2.0 (Agreement No: IDA-E6540). NLGFC intends to use part of this financing to hire a Procurement Specialist under an Individual Consultant contract.

OBJECTIVES OF THE ASSIGNMENT
The Procurement Specialist ensures all goods, works, consulting services, and non-consulting services required for project implementation are procured efficiently, transparently, economically, and in compliance with applicable procurement regulations and donor requirements.

DUTIES AND RESPONSIBILITIES
👉 Coordinate preparation and updating of the Project's Annual Procurement Plan
👉 Prepare General Procurement Notices (GPN), Specific Procurement Notices (SPN), and Solicitations of Expression of Interest (SEOI)
👉 Prepare solicitation documents — requests for bids, proposals, and quotations for goods, works, consulting and non-consulting services
👉 Manage evaluation of bids/proposals/quotations, including contract negotiation meetings
👉 Update the World Bank Procurement Tracking System (STEP) for NLGFC and Local Authorities, including seeking "No Objection" from the World Bank
👉 Ensure STEP is updated and used in real time for local authorities
👉 Prepare evaluation reports, contracts, award notices, and other procurement/contractual documents
👉 Establish and maintain procedures for receiving, inspecting, testing, and accepting goods
👉 Ensure compliance with procurement methods and prior review thresholds applicable to the Project
👉 Ensure all procurement activities follow the Financing Agreement, World Bank Procurement Guidelines/regulations, and the Government of Malawi Public Procurement and Disposal of Assets Act 2025
👉 Assist with timely payments to suppliers and consultants, and ensure contractual obligations (payment guarantees, insurance premiums, performance bonds) are met
👉 Establish and maintain a central procurement filing system (physical and electronic)
👉 Establish a performance monitoring database for suppliers and consultants, keeping it updated
👉 Prepare and submit Bid Evaluation Reports and Monthly Procurement Plan Implementation Status Reports to the World Bank
👉 Prepare and submit monthly, quarterly, and annual procurement progress reports for the PIT/Project Coordinator, submitted to NLGFC and the World Bank task team

QUALIFICATIONS AND EXPERIENCE
👉 BSc in Procurement/Supply Chain/Logistics Management, Business Administration/Management, or a professional Procurement/Logistics/Supply Chain qualification
👉 Master's Degree in Procurement/Supply Chain/Logistics or Business Administration/Management
👉 Minimum 8 years of experience in procurement management in the public sector
👉 Working knowledge of Government of Malawi's Public Procurement laws, regulations, and procedures
👉 Proven leadership and mentoring skills, with evidence of improving procurement performance
👉 Proven ability to work under tight deadlines and excellent team skills, including in multi-sectoral teams
👉 Good computer skills, proficient in Microsoft Office (Excel, Word, PowerPoint)
👉 Highly motivated, with excellent planning, analytical, communication, and interpersonal skills, and a high level of diplomacy
👉 Membership of professional bodies like MIPS or CIPS-UK considered an asset
👉 Excellent oral and written communication skills in English
👉 Upholding of anti-corruption and anti-bribery ethics

DURATION OF ASSIGNMENT
3 years, with yearly review; renewal subject to satisfactory appraisal results.

HOW TO APPLY
Submit application letters with a concise CV, National ID, and copies of relevant certificates to:
The Executive Director
National Local Government Finance Committee
Area 14, Red Cross Building, Presidential Way
P.O. Box 31162, Lilongwe 3
Or by email: recruitment@nlgfc.gov.mw / ed@nlgfc.gov.mw
⏰ Deadline: 17:30 hours, Friday, September 11, 2026

NLGFC strongly encourages women to apply. Only shortlisted applicants will be considered for further assessment.