PROCUREMENT OFFICER

VACANCY ANNOUNCEMENT @ OLD MUTUAL MALAWI

POSITION: PROCUREMENT OFFICER

Location: Blantyre

APPLY NOW: https://oldmutual.wd3.myworkdayjobs.com/Old_Mutual_Careers/job/Blantyre/Procurement-Officer_JR-85036

OVERVIEW
Old Mutual Malawi invites applications from suitably qualified and experienced candidates for the position of Procurement Officer, based in Blantyre.

The successful candidate will support the operational procurement function across Old Mutual Emerging Markets (OMEM) business units. The role involves managing purchase orders, sourcing suppliers, coordinating contracts, monitoring procurement costs, ensuring compliance with procurement policies, and promoting value for money.

JOB TYPE: Not specified in the vacancy announcement

Application Deadline: Thursday, 12th November 2026, at 23:59

Duty Station: Blantyre, Malawi

POSITION: PROCUREMENT OFFICER

JOB SUMMARY

The Procurement Officer will oversee day-to-day procurement processes and support the implementation of established procurement procedures. The role requires effective supplier management, contract coordination, sourcing, cost analysis, stakeholder engagement, and operational compliance.

The successful candidate will be individually accountable for achieving agreed results through their own efforts.

DUTIES AND KEY RESPONSIBILITIES

1. Procurement Management

Achieve specific procurement goals within the assigned area of responsibility.

Support the improvement of established procurement procedures.

Develop and implement procurement best practices, strategies and policies.

Ensure compliance with procurement systems, procedures and supply management requirements.

1. Sourcing and Supplier Management

Identify suitable suppliers and sources of goods and services to achieve value for money.

Evaluate suppliers, products and services through market research and supplier surveillance.

Maintain strong relationships with suppliers.

Negotiate favourable prices and commercial terms with vendors.

Analyse cost drivers, market dynamics, emerging innovations and alternative suppliers to support informed procurement decisions.

Resolve supplier queries and coordinate supplier-related matters.

1. Contract Management

Identify contract requirements and prepare specifications for assigned business areas.

Coordinate the activities of subcontractors and suppliers.

Serve as a primary point of contact for suppliers and subcontractors.

Monitor contract implementation in line with established contract management plans.

1. Tender and Request for Proposal Management

Manage Requests for Proposals (RFPs) and other tender-related procurement processes.

Coordinate the evaluation, adjudication and award of tender-based requests.

Work with the Internal Procurement Committee to evaluate, adjudicate and award tenders.

Assist with supplier prequalification, delisting and the issuance of negative trace notices.

1. Cost Analysis and Financial Management

Evaluate procurement costs and identify variances and opportunities for improved profitability.

Identify cost-saving and cost-avoidance opportunities.

Support change management initiatives aimed at improving organisational procurement practices.

Provide cost and market information to support management decision-making.

1. Compliance, Governance and Risk Management

Monitor procurement activities to ensure compliance with organisational policies, procedures, regulatory requirements and codes of conduct.

Identify instances of non-compliance and escalate issues appropriately.

Support procurement risk management and governance processes.

Assist in ensuring compliance with the Outsourcing Risk Policy and related performance management requirements.

1. Reporting and Documentation

Collect and analyse procurement data using established tools, methods and formats.

Prepare complex procurement documents and supporting reports.

Compile data and information for special management reports.

Prepare operational procurement reports.

Monitor external market information and share relevant findings with management.

1. Stakeholder Engagement and Support

Engage business units and strategic stakeholders to strengthen procurement relationships.

Coordinate meetings, events and supporting materials to promote stakeholder understanding and commitment.

Respond to internal and external customer queries relating to procurement processes and policies.

Provide guidance on procurement procedures and refer complex policy matters to the appropriate authorities.

1. Personal Development

Participate in performance assessment and development planning activities.

Undertake formal and informal training and coaching.

Maintain relevant professional accreditation where applicable.

Keep up to date with procurement technology, external regulations and industry best practices.

KEY REQUIREMENTS

The vacancy information provided does not specify particular academic qualifications, professional certifications or a minimum number of years of experience.

Applicants should review the official recruitment portal for the complete qualification and experience requirements.

TECHNICAL SKILLS AND COMPETENCIES

The role requires the ability to demonstrate:

Procurement and supply management knowledge.

Supplier sourcing and relationship management.

Contract and tender management.

Data collection and analysis.

Cost evaluation and financial analysis.

Procurement compliance and risk management.

Strong documentation and report-writing skills.

Stakeholder engagement and negotiation skills.

Planning, organisation and problem-solving abilities.

HOW TO APPLY

Interested candidates should submit their applications through the official Old Mutual Careers portal.

APPLY NOW: https://oldmutual.wd3.myworkdayjobs.com/Old_Mutual_Careers/job/Blantyre/Procurement-Officer_JR-85036

Closing Date: Thursday, 12th November 2026, at 23:59.

Applicants are encouraged to review the official vacancy announcement for the full application instructions and qualification requirements.

APPLY NOW: https://oldmutual.wd3.myworkdayjobs.com/Old_Mutual_Careers/job/Blantyre/Procurement-Officer_JR-85036