Project Manager for FCDO

Job ID: 95000
Job Title: Project Manager for FCDO
Company: Self Help Africa
Location: Lilongwe
Contract type: Full Time, Fixed term
Reports to: Livelihoods and Resilience Manager

Organisation Overview:

About Self Help Africa:

Established in 1984, Self Help Africa is an international development organisation that works through agriculture and agri-enterprise development to address hunger, poverty, social inequality and the impacts of climate change.

We believe that equitable economic development is key to lifting communities out of long-term poverty, empowering them to take control of their futures and improving their quality of life.

Our current five-year organisation strategy, defines our mission as the alleviation of hunger, poverty, social inequality and the impact of climate change through community led, market-based and enterprise-focused approaches, so that people can have access to nutritious food, clean water, decent employment and incomes, while sustaining natural resources.

Our three core values are:

Impact: We are accountable, ambitious and committed to systemic change.
Innovation: We are agile, creative and enterprising in an ever-changing World.
Community: We are inclusive, honest and have integrity in our relationships.
Job Purpose:

The position will lead and oversee the implementation of FCDO Humanitarian Project. The incumbent will lead and coordinate the project activities in liaison with all project consortium members leading different facets of the project. The Project Manager will be responsible for planning, executing, coordinating teams, manage resources and communicate with stakeholders to achieve quality standards of the project. The duties will include setting project milestones, monitoring progress and risks, facilitating communication between stakeholders, and ensuring that all deliverables meet the required standards.

Key Responsibilities:

Overall management responsibility for effective and efficient management and delivery of the FCDO project and ensures the project is delivered to a high quality within budget and using adaptive management approach to meet deliverables and indicators in the logframe. Define project scope, create and manage timelines, develop and maintain budgets, and ensure projects are completed on time and within budget. Provide technical input for the implementation of the programme including in the preparation of work plans, strategies, training materials, guidelines and standard operating procedures and partner support. Build and motivate project team, delegate tasks effectively, manage conflicts, and provide coaching and support to his or her team Develop and maintain strong relationships within and outside SHA including with the Government of Malawi ministries and its departments and various private sector partners relevant to key components of the project. Effectively communicate project progress, manage expectations, and build strong relationships with stakeholders, including clients, team members, and other relevant parties Should be able to adjust project plans and strategies in response to changing circumstances, demonstrate resilience in the face of setbacks, and maintain a positive and proactive approach. Coordinate partner and district level quarterly planning and review meetings for the project Ensure that the project adopts best practices and core humanitarian standards in distribution, delivery, and coordination to ensure that lessons learned within the programmes are properly recorded and shared with consortium and other partners. Assess the staff for technical training and capacity building needs and carry out in-house training, as well as arranging external training where required. Ensure compliance to project agreement requirements in planning, financial management, procurement, monitoring and reporting, and facilitate further training where necessary. Ensure accurate and timely reporting of programme finances and progress status; review actual financial performance against the budget; and explain variances on a regular basis. This will include strong foresight of the need for any re-budgeting and contract amendments in line with an adaptive management approach Ensure the programme has sufficient systems in place to meet programme management standards and comply with donor regulations and good practice. Oversee the programme’s compliance with monitoring and evaluation requirements, using data analysis as the basis for measuring performance. Ensure that knowledge management is central to the work plan. Provide regular reporting to the Programmes Manager as per reporting guidelines including preparation and consolidation of monthly, quarterly and annual projects reports Efficient resource management, including time, budget, and personnel, etc. Facilitate a working environment of mutual trust, respect, and care among all staff. Ensure safeguarding policy is adhered to by partners and staff and safeguarding is actively communicated and all stakeholders trained. Be an advocate for do no harm principles and the values of SHA Ensure effective representation of SHA in different forums, meetings, networks and events. Perform any other duties assigned by the supervisor Key Relationships: