FLEET OFFICER

VACANCY ANNOUNCEMENT@ H.E. Jackson Engineering Ltd (HEJ) POSITION: FLEET OFFICER Location: Lilongwe OVERVIEW H.E. Jackson Engineering Ltd (HEJ) is one of the leading providers of engineering solutions in Malawi and serves all sectors of the economy including mining, energy, agriculture, construction and manufacturing. The company has an urgent requirement for the following Vacancies tenable at its Head Office: Job Title : Fleet Officer (1) Nature of Contract : 2 Years Fixed Term Duty Station : Lilongwe Reporting to : Operations Manager Department : Operations JOB PURPOSE The Fleet Officer is responsible for supporting the efficient operation, maintenance and administration of the Company fleet. The role includes monitoring vehicle performance, managing workshop parts and inventory, maintaining accurate fleet records and ensuring compliance with Company policies and transport regulations. The ideal candidate should possess strong computer and excel skills, basic mechanical knowledge and experience with fleet or workshop management systems such as Buildsmart. KEY DUTIES AND RESPONSIBILITIES Fleet Administration & Operations • Maintain accurate fleet records including vehicle servicing, licensing, insurance, fuel usage and repairs • Monitor fleet utilization and ensure vehicles are operational and available when required • Prepare and maintain fleet reports, logs and documentation • Coordinate vehicle inspections, servicing schedules and repairs Workshop Parts Control • Manage workshop spare parts inventory and maintain accurate stock records • Monitor parts usage and ensure proper issuing and recording procedures are followed • Conduct regular stock checks and reconcile inventory discrepancies • Coordinate procurement and replenishment of workshop parts when required Maintenance Coordination • Liaise with Mechanics, suppliers and service providers regarding vehicle maintenance and repairs • Monitor repair turnaround times and ensure minimal vehicle downtime • Assist in identifying mechanical issues and escalating major faults for repair Systems & Reporting • Capture and maintain fleet information using Company systems • Utilize Microsoft Excel for data analysis, reporting and tracking fleet performance • Experience using Buildsmart or similar systems will be an added advantage Compliance & Safety • Ensure all vehicles comply with legal and company safety requirements • Maintain records for licenses, inspections, permits and insurance • Promote adherence to fleet safety procedures and operational standards QUALIFICATIONS & COMPETENCIES Diploma or Advanced Certificate in Transport Management, Logistics, Mechanical Engineering, Business Administration or related field Proven experience in fleet administration or transport operations High level of computer literacy with advanced Microsoft Excel skills Experience with Buildsmart system will be advantageous Basic mechanical knowledge of vehicles and workshop operations Experience in workshop parts control and inventory management Strong organizational and administrative skills Attention to detail and accuracy Good communication and interpersonal skills Ability to work under pressure and meet deadlines Problem-solving and analytical skills Ability to maintain confidentiality and accurate records Interested candidates who meet the above requirements should send their applications together with Copies of Certificates and CVs clearly indicating the position being applied for to the following address not later than 21st May 2026: The Head of Human Resource H.E. Jackson Engineering Ltd Kanengo Industrial P. O Box 1218 Lilongwe Malawi Email: hr@hejackson.com Applications can also be delivered by hand to HE Jackson Engineering Ltd, Area 28 (Kanengo -Roberts), plot number 91/28, Lilongwe. Closing date 22 May 2026 Only shortlisted candidates will be contacted for interviews.